Spaces in Vega represent the physical or virtual venues where your events take place. Defining spaces once and reusing them across events saves time and keeps your event information consistent.

Creating a Space

1. Navigate to Settings > Space Management in the admin sidebar. You’ll see all spaces organized by location.

2. Click Add Space.
3. Fill in the space details:
   • Name – e.g., “Main Ballroom”, “Conference Room B”, “Virtual Stage”
   • Address – the physical address (used for maps and directions)
   • Capacity – maximum number of attendees the space can hold
   • Description – additional details such as accessibility features or parking info
   • Image – upload a photo of the venue

Assigning Spaces to Events

When creating or editing an event:

1. Go to the Details tab.
2. Select a space from the Venue dropdown.
3. The space’s address and details are automatically pulled into the event page.

Editing and Archiving Spaces

• Edit a space at any time from the Spaces list. Changes apply to all future events using that space.
• Archive a space you no longer use. Archived spaces are hidden from the dropdown but remain linked to historical events.

Virtual Spaces

For online events, create a virtual space and include:

• The streaming platform name (e.g., Zoom, YouTube Live)
• A join link (can be added closer to the event date)
• Any access instructions

Tips

• Keeping a well-maintained spaces library eliminates repetitive data entry.
• Include practical attendee details in the description, such as parking, public transit options, and wheelchair accessibility.
• Use capacity limits to prevent overselling – Vega will warn you if ticket quantities exceed the space capacity.