Calendar Settings

Calendar settings in Vega: import schedules (ICS, CSV, or images), sync your public calendar to other apps, and subscribe to outside calendars.

Calendar settings let you bring events in from another calendar and keep outside calendars in sync with Vega.

Accessing Calendar Settings

Click Calendar in the admin sidebar, then choose Settings under it.

Calendar Settings page

The page opens on the Imports tab. If your organization has calendar sync or subscribed calendars turned on, you’ll also see Sync and Subscribed tabs.

ℹ️ Info

Calendar settings are available to people who can manage events, and only when the feature is enabled for your organization.

Importing Events from Another Calendar

You can import events from an existing calendar by uploading a file.

  1. Go to Calendar > Settings and stay on the Imports tab.
  2. Click Choose a file or drop your file onto the page (.ics, .csv, or an image of a schedule).

Importing Calendar page

  1. Vega’s import assistant processes the file and extracts event details, showing live progress as it works.

Import processing

  1. Review the extracted events in the table and confirm the details before saving.

Imported calendar details ready for review

Syncing Vega Events to Another Calendar App

The Sync tab (shown when calendar sync is on for your organization) gives you a Calendar subscription URL for your public calendar.

  1. Go to Calendar > Settings > Sync.
  2. If sync isn’t set up yet, click Enable Sync.
  3. Click Copy URL.
  4. In Google Calendar, Apple Calendar, or Outlook, add a calendar from a URL (Google) or choose “Subscribe from web” (Outlook), and paste the link.

The feed rebuilds every night. Click Regenerate now to rebuild it right away. Outside calendar apps refresh on their own schedule, so changes can take up to 24 hours to appear (Google Calendar updates every 12 to 24 hours, Outlook every 24 hours). Add to Google and Add to Outlook shortcuts on the same tab help you subscribe.

Subscribing to an Outside Calendar

The Subscribed tab (shown when subscribed calendars are on for your organization) lets you pull another calendar into Vega and keep it in step.

  1. Go to Calendar > Settings > Subscribed.
  2. Click Add subscription and paste the calendar’s ICS link.
  3. Vega keeps your calendar up to date as events are added, moved, or cancelled in the outside calendar.

Open a subscription’s menu to edit or pause it.

Tips

  • For recurring events in an import, only occurrences within the next 12 months are brought in.
  • Test the sync URL in more than one calendar app to confirm it works for your audience.
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Organization Settings